Do you often feel like you have too much work on your hands and are regularly exhausted at work?Your co-workers have the same amount of work as you, but they seem to fly through it while you have to push your limits just to make the deadlines. However, this does not necessarily mean that you are bad at your job or that you are less talented than your colleagues. If, most of the time, you fail to meet your deadlines and are unable to perform your everyday duties within the time then you are basically having problems in managing your time properly. Time management is the key to success in your professional and personal life.
Tips for effective time management
The better you are at managing your time, the more your output increases. Here are a few simple tips that will help you in managing your time more effectively.
Being organized is of prime importance in managing time properly. In this regard, proper file management and maintenance is of essence. Make sure that all your files are properly labeled and stored in whatever order that suits you best. If you have to spend 5 to 10 minutes looking for the right files every time you need them, you are obviously going to fall behind your schedule. It is always better to keep and maintain your files in the computer as they are easy to access and edit.
Develop Your Pace
Everyone has a different pace and momentum that works for them. It is always better to work at your natural pace and try to organize your schedule around it so that you can perform all your daily chores without feeling exhausted.
Always be prepared to take notes and record important observations that might help you with your work later on. It might happen that you think of something that can be vital for your work, but you cannot note it down only because you do not have a pen and pad with you. There is a high probability that you might not remember that point later on and waste a lot of time trying to remember what it was.
Set Your Priorities
You have to be able to organize your tasks in the order of their priority. You cannot take care of all the tasks at the same time, and not all the jobs at hand need to be taken care of at once. It is better to organize the tasks in the order of their priority and then get to them one by one. However, try to make sure that you finish all your daily tasks before the day ends; otherwise, the incomplete work will pile on to the next day and further upset your daily schedule.
Stick To The Timetable
Develop a timetable that works for you, and make sure that you stick to the timetable as much as possible. Avoid making room for additional chores since that will only add to your workload and you will end up accomplishing far less than what you had originally hoped for. Also, remember to update the timetable at the end of the day in order to cater to the workload of the next day. If you leave it to the next day, a lot of time will be wasted and will decrease your efficiency.
Constant interruptions delay your work more than anything. Whenever the phone rings, an email arrives or a colleague comes over to talk to you, your concentration breaks and your work suffers. When you get distracted, it is very hard to pick up the pace from where you left it. So, when you start working, make sure that there are minimum interruptions around you. Put off the email alert so that you are not disturbed whenever an email comes in, and let your colleagues know that you are working on an important project and would appreciate minimum distractions. This way you can work at your maximum potential without seeming rude to your co-workers.
Delegate Your Work
It is important to understand that you cannot take care of all the work by yourself, no matter how talented or efficient you are. You should be able to identify when you need to stop and ask someone for assistance. This not only helps in getting your work done on time but also helps in maintaining the quality of work. If you try to complete all the work yourself, you might be able to meet the deadlines but there are high chances that you might make mistakes, and ultimately, the quality of work will suffer.
Make A Checklist
Make sure that you have a checklist of all the tasks that need to be taken care of by the end of the day. Keep the checklist in plain sight, and keep referring to it from time to time to monitor your progress. Again, it is helpful to compile the checklist in accordance with the level of priority of the task at hand. This way, when you start ticking the high priority tasks on the list, your stress level decreases with every task that you accomplish.
One Thing At A Time
While multitasking is an asset in many instances, it is not so helpful in effective time management. If you concentrate on one task at a time, you have better chances of achieving your goals. The most time effective way is to pick a task from the check list, start working on it and move to the next task only when you have completed the first one. Remember, in a workplace, every task needs your complete attention, and sometime, even a small mistake can lead to trouble.
One of the most important things that matter in effective time management is keeping track of your time. Many times, you get so engrossed in your work that you lose the track of time and might spend too much time on one job, while the others suffer. Make sure that you are aware of the time you spend on one job, by allocating a specific time bracket for that task, and then try to finish it in time.
Hopefully, these suggestions will help you in effectively managing your time and will increase your output considerably. Remember, time is of essence, especially in the professional field, so do everything in your power to make the most of it.