Multitasking: Your Way To The Top

Many of us face problems at work as we often fail to meet the deadlines or panic when we have too much work on our hands. Yet there are those who seem to be handling every task efficiently and never fail to meet a deadline. We often feel envious of such individuals and wonder why these people are always ahead of us and are able to complete their tasks with such efficiency and enthusiasm.

Ever wonder what their secret is? The answer is simple: multitasking. Anyone who is good at multitasking can increase his work efficiency by almost a hundred percent. Many people have the inborn talent for multitasking while others have to learn this art through trial and error. Whatever the case may be, multitasking at work can save a lot of time and energy and help you in achieving better results.

What Is Multitasking?

In very simple words, multitasking is handling multiple tasks at the same time without compromising on a single task. The ability of handling multiple tasks at the same time makes you more efficient and productive at work.For this precise reason, employers retain employees who are good at multitasking and such individuals get more promotions as compared to their peers who are not so good at multitasking.

Who Can Multitask?

There are many people who consider that multitasking is an inborn talent that cannot be acquired by practice. There is also a group of people who believe that women are naturally better at multitasking than men. Both these schools of thoughts are wrong as anybody can learn to multitask. While it is true that there are some people who are naturally good at multitasking, there is nothing to say that multitasking cannot be learnt or acquired by practice.

The Basics Of Multitasking:

Multitasking is not as difficult or complex as it sounds and one can learn to multitask by following a few basic steps such as:

Organize:

In order to be able to multitask, the most important thing is that you need to be organized and everything you are dealing with should be planned. If you are not organized you cannot efficiently handle the tasks simultaneously and in the end you might end up wasting more time in switching between tasks rather than saving time.

Prioritize:

You need to make a schedule and prioritize all the tasks that are at hand according to the level of importance. When you have a scheduled list, you can very easily handle two or more tasks at the same time without wasting any time at all.

Start With Simpler Tasks:

If you are new to multitasking, it is bets that you start with simpler tasks in the beginning as they will be easier to handle. Trying to multi task on difficult projects can lead to failure and frustration which might deter you from learning to multitask.

Finish Pending Jobs:

If you are working on a single or more jobs make sure that you finish them before turning to the next one. If you leave jobs unfinished and start new tasks every other hour, at the end of the day you will have worked very hard but not finished a single job. This destroys the essence of multi tasking and wastes time rather than saving it.

Delegate Tasks:

A very important part of multitasking is delegating work to the team members. As a manager you can distribute work efficiently to make sure that the results delivered are on time and up to the mark. You need to realize that not all tasks can be accomplished by a single person so it is important to share the burden.

Handle Tasks Without Delay:

If you wish to multitask, you need to be able to deal with each and every job as soon as it lands on your desk. Do not leave tasks for later on if you have the time to get them done now. Leaving jobs for later is never a good idea as it leads to work piling up and wasting more time in getting it sorted.

Take A Break:

Even if you are trying to get used to multitasking, there is no harm in taking a break every now and then as it will help in releasing the stress and when you are more relaxed you can deal with the jobs at hand in a more efficient manner.

Split tasks into smaller jobs:

Some people find it hard to work on a big project as the task seems too daunting and huge. This problem can be easily solved by breaking the task into smaller parts so that each part can be dealt with as an individual job. This will help in improving your performance by teaching you how to multitask and once you are done with the small tasks your big project is already completed.

The Down Side Of Multitasking:

While there are many benefits of multitasking, some people argue that there are also negative aspects to multitasking. It is true that multitasking can be detrimental in some aspects, which is why it is important to know when and how to multitask. Some of the common drawbacks of multitasking include:

Stress:

When you are multitasking, be sure to know your limits as too much multitasking can be stressful and lead to increase in job related stress. You need to take regular breaks and know when to call it quits. Pushing yourself too hard to achieve the maximum possible results can result to a burn out.

Lack Of Work-Home Balance:

Moreover it is important to retain a balanced approach in work and personal life as people who are used to multitasking can get a bit carried away and loose this balance. People who multitask often tend to become workaholics as they feel difficulty in detaching themselves from their work.

Conclusion:

Multitasking is work technique that helps you in performing better with effective time management. Once you learn how to multitask effectively, you can progress in your career by getting the maximum output from your time and effort. Make sure that you do not over do it, as excess of everything is bad.

21 thoughts on “Multitasking: Your Way To The Top

  1. Nice post. Regarding with the downside of multitasking it has also a great impact on your relationship with your spouse and kids because of lack of time.

  2. Regarding work-home balance, I think, the important thing is that you should not take any of your office work to home. Just leave your office in your office and be at home when you are at home.

  3. I think multitasking is the need of true professionals. Multitasking and time management go hand in hand. The concept of multitasking is good to simplify our lives in today’s busy life.

  4. It is quite fortunate for me that I am already using almost all these basic guidelines. I suggest all my colleagues to adhere to these basic principles if they want to be a successful citizen of Pakistan. These valuable tips will ultimately help them to set their short or long term goals.

  5. “I have never seen any Business Manager who remains effective while doing more than one work at a time” by Jack Welch (Effective Business Managers)

    I have also worked with Philip Morris Int’l for more than 3 years and a top manager Alan Hunking from SA with experience of more than 35 years always preached for “Focus, Focus & Focus…” instead of Multitasking.

    So, I strongly disagree with the concept of Multitasking but in today’s life we have to deal with multiple tasks at a time. I think to be good at time management is far better than multitasking. Planning & prioritizing is good to work well in the available time. I would recommend Focus too…

  6. Multitasking is an inborn aptitude but it is true that it can also be learnt through hard work and dedication. For new learners it should be kept in mind that multitasking does not mean to literally carry out all the tasks at the same time. In fact the proper way for it is to first make an organized schedule and then work according to that schedule. ‘One thing at a time’is a golden rule. No doubt you have to accomplish and complete many tasks but at one time concentrate only on one task, because thinking about two or more tasks at the same time will confuse you and leave you with no target achieved. Also try to complete one task or a defined section of a task and never leave it to come back at it later on. Leave the previous target with hundred percent confidence and mental satisfaction so that you do not need to work on it again and lose precious time.

  7. Saddam I think that the manager should work on his own multitasking and time management skills so that the assistant automatically gets motivated to work hard.
    According to a philosopher, “One who wants to grow up is unconditionally trying to follow the one who has already grown up.”

  8. One will have to admit that multitasking is becoming an essence of professional life. Mostly the employers are looking for such individuals as their employees. This trait is not found in everyone. I suggest managers should also train their workforce for multitasking in order to foster maximum production or work output. Also workaholics should practice to brush up on their time management skills.
    Remember: Hard work (Multitasking + Time Management) is key to success.
    All the best!

  9. Haseena, I agree with you that multitasking is beneficial for both men and women in their personal as well as professional life. It makes a man worthy of respect and dignity.

  10. I am studying your articles regularly. These are very fruitful for professionals, thanks ROZEE.PK

  11. Well I think we donot need to be doing multitasking All the time. But it really is needed when work load is more. I am using it most of the time and in a relaxed and organized way, not too worried but do have to meet the deadlines in any case!

    So totally agree with this article, it’s good.

  12. While I agree with most of the article, I would still like to mention that I have seen (in my career), most of the people that are actually good at multitasking are workaholics. It becomes VERY hard for them to detach from work even when they are NOT at work. They’d be thinking about work at their dinner table etc.

    Well written article. Keep em coming.

    JK

  13. I also observe the same through my experiance and got rewarded too much by practicaly applying the same as Suggested.

Comments are closed.